Survey the clinic, price the pickup, keep the paper trail clean
Regulated medical waste hauling runs on container counts, pickup schedules, and documentation that has to hold up — for clinics, dental offices, vets, and surgery centers. Smart Scope turns a site survey into a per-container service agreement priced from your own rates, signed before the office manager's next patient.
Built for regulated routes
Photos count the containers
Walk the exam rooms and photograph sharps containers, red-bag stations, and the storage area. The AI tallies sizes and counts straight into the service scope.
Per-container pricing, your book
Rates per 8-gallon sharps, per 30-gallon red-bag box, per pharmaceutical container, per stop — your numbers, with trip minimums where you need them.
Narrate the survey
“Six exam rooms, two sharps each, one 30-gallon box weekly, add quarterly pharma pickup.” That voice note becomes the agreement, line by line.
Quote before the incumbent notices
Practices switch haulers at renewal, and the first complete quote usually wins. Text yours from the parking lot the day of the survey.
Payment terms locked at signing
Digital signature plus card or ACH on file — monthly billing starts clean instead of you chasing a practice manager for the first invoice.
Margin by practice type
See what dental accounts earn versus surgery centers after route time and processing costs — then reprice the money-losers at renewal.
Survey, price, sign — one visit
Survey the site
Photos of every container station and the storage room, with volumes talked through out loud.
AI drafts the agreement
Container counts, pickup frequency, and documentation terms become priced lines from your book.
Signature and schedule
The practice signs digitally and the stop joins the route with its service terms on record.
Three practices, three agreements
Dental office — four operatories
“Four ops, one sharps each, amalgam's already handled, one small red-bag box. Monthly pickup is plenty for them.”
A monthly service agreement priced per container with a trip minimum, plus a sharps mail-back program shown as the lower-cost option.
Veterinary clinic
“Two sharps stations, one 30-gallon red-bag weekly, and they want trace-chemo containers available on call.”
A weekly agreement with per-container lines and an on-call chemo pickup rate, all on one signature page.
Multi-provider surgery center
“Eight ORs, path waste, a pharma cabinet, twice-weekly pickup, and they need full manifest copies for their accreditation file.”
A twice-weekly contract with per-container pricing by waste stream, documentation commitments spelled out, and renewal terms the administrator can defend.
From first survey to renewal, documented
Count it once, correctly
Container counts and waste streams captured by photo set the baseline — no more agreements written from a phone guess that's off by half.
Frequency by stream
Weekly, biweekly, monthly, or on-call by waste stream, priced per container per pickup — so the practice sees exactly what changes if they add an operatory.
A trail that holds up
Service records and photos stay attached to every stop, supporting the manifest trail practices need for state inspections and accreditation.
Renewals with receipts
Renewal dates and per-stop margin history in one place, so you reprice underwater accounts instead of quietly eating processing increases.
Practice on sample routes before your pickups go live.
Get 100 sample medical waste scopes — weekly sharps routes, red bag pickups at surgery centers, pharmaceutical waste disposals, trace chemo runs, and one-time container swaps for dental offices. Each one has tagged line items, an activity trail, and a financial breakdown with margin already worked out. Change anything you want; no real generator account or manifest is ever affected.
See the site before the route is set
Site Walk
Container counts and dock access, documented
Walk the facility narrating container counts, storage rooms, and dock access as you snap photos — every note lands on a timestamped, geotagged timeline. The AI suggests priced line items for the service agreement after.
See Site Walk →
EyesOn
The dispatcher sees the storage room first
Your driver streams the storage room and dock over live two-way video — hands-free with Meta Glasses — while the dispatcher follows on Command OPS before the route is planned. The visit records to the job.
See EyesOn →
Medical waste hauling questions
Can it price different waste streams separately?
Yes. Sharps, red-bag, pharmaceutical, trace-chemo, and pathology each get their own per-container rates in your price book, and one agreement can mix streams with different pickup frequencies.
Does it replace my manifest system?
No — manifests stay in your regulated tracking system. Smart Scope handles the front end: surveys, quotes, signed service agreements, and payment, with service records and photos that back up your documentation.
How fast can I quote a clinic that calls for pricing?
If they text photos of their container stations, you can build and send a per-container quote in minutes without a site visit. For anything bigger, one walkthrough gets a signed agreement the same day.
What does Smart Scope cost?
One subscription with everything included. See current plans on the pricing section of our home page, or download the app and take a look for yourself.
Does it work where there's no signal?
Capture doesn't need one. Site Walk notes, photos, form filling, and nameplate scanning all work offline — basements, crawlspaces, and dead zones included — and sync when you're back in coverage. AI drafting runs when you have a connection, so walk the job dark and let the estimate build on the drive out.
Is there an Android version?
Smart Scope runs on iPhone and iPad today; Android is on the roadmap. Your customers don't need the app at all — estimates, forms, and the portal open as web links on any device.
Does it replace my dispatch or routing software?
No — and it doesn't try. Smart Scope is the estimating layer: it wins the job, then syncs the scope straight to Smart Service, with webhooks to push your data anywhere else. Your dispatch board and routing stack stay right where they are.
Can my crew use it too?
It's built for the person doing the estimating, but it doesn't stop there — dispatch scopes to other users, put EyesOn live video in every tech's hand, and let the office follow along on Command OPS.
What does it cost to try?
Nothing — 45 days, full app, no credit card. When the trial ends you're never auto-charged; the app goes view-only until you decide, and your data stays yours to export.
Can it handle manifests and registrations?
Your state registration rides on branded paperwork, and pickup manifests run as digital forms — containers, weights, and signatures captured at the dock, flattened for the compliance file.
The first complete quote usually wins
Download Smart Scope from the App Store or text SCOPE to 59232, and survey your next practice with the agreement ready.