Maintenance contracts and mod proposals, priced in the machine room
Per-unit maintenance agreements, callback repairs, code-required testing, and modernization proposals — paperwork-heavy work in a paperwork-heavy trade. Smart Scope turns machine-room photos and your spoken findings into signed, line-item proposals priced from your own contract rates.
Built for the way elevator work gets sold
Machine-room photos become findings
Shoot the controller, machine, ropes, and pit — the AI turns what it sees into deficiency line items a property manager can understand and approve.
Your per-unit rates, your contract terms
Maintenance priced per unit per month, testing at your flat rates, repair labor at your hourly — never a generic industry number on your paper.
Dictate the survey, skip the clipboard
Talk through each car as you go — “car two, worn ropes, brake adjustment, door operator near end of life” — and it's structured before you're back at ground level.
Make the board meeting agenda
Property managers bundle decisions for board meetings. A proposal in their inbox the same afternoon makes the agenda — one that shows up next week waits a quarter.
Signatures without chasing POs
Managers approve and sign digitally, and repair deposits are collected in the app — no more work held up by a PO lost somewhere in the management office.
Margin per unit, per building
See which maintenance routes and buildings actually earn — and which contract the callbacks are quietly eating alive.
Survey to signature in three steps
Survey and shoot
Photograph the machine room, hoistway, and cab on the visit you were already making.
Speak the findings
Dictate deficiencies and recommendations car by car — the AI prices them from your book.
Send for approval
The manager signs digitally — repair authorized and deposit collected before the next callback.
Three proposals from one route day
Door operator replacement
“Car one, replace the door operator, new clutch, adjust the closers — two techs, half a day.”
A repair proposal with parts, labor, and a night-work option as separate lines — approved by the property manager the same day.
Five-year load test
“Category five test on both cars, weights in, witness fee, and the paperwork filed with the AHJ.”
A flat-rate testing proposal with the code citation right on the line item, so the board sees exactly why it's required.
Traction car modernization
“Nineteen-eighties traction car — new controller, machine refurb, door packages, cab interior as an allowance.”
A phased mod proposal with good-better-best controller options and a payment schedule — ready for the board packet.
One cycle, fully covered
Findings that sell themselves
Photo-backed deficiency reports turn “trust me, it's worn” into line items a board can approve.
Contracts priced per unit
Per-unit monthly agreements with covered items spelled out — renewals re-priced in minutes, not evenings.
Code work, documented
Category tests quoted with the code reference attached — signed before the deadline instead of after the violation.
Mods with options
Good-better-best modernization packages let the building pick a budget instead of shelving the whole project.
Learn the app on sample jobs, not live units.
In Settings, tap Add Sample Data and pick elevator service — 100 realistic sample scopes load across your board: Cat-1 load tests, hydraulic jack replacements, controller modernizations, door operator repairs, annual maintenance contracts, code inspections. Every scope carries tagged line items, an activity trail, scope-of-work notes, and a financial breakdown with margin. Quote them, schedule them, lose a few on purpose — they're all samples, so nothing real can break.
Elevator trade questions
Can it price per-unit maintenance contracts?
Yes. Set your per-unit-per-month rates and the covered items once, and every agreement quotes from them — hydraulic and traction rates can differ, and callbacks outside the contract price at your hourly. When a renewal comes up, re-pricing a building takes minutes instead of an evening.
How does it handle code-required testing?
Category tests go in as flat-rate line items with the code citation attached, so a manager or board can see exactly why the work is required and what it costs. That context gets tests approved before the deadline instead of after a violation notice shows up.
Is it useful for modernization proposals, or just repairs?
Mods are where it shines. Build a phased proposal — controller, machine, doors, cab — with good-better-best packages and allowances for finishes the building hasn't chosen. Attach a payment schedule and it's ready for the board packet the same day you surveyed.
What does Smart Scope cost?
One subscription with everything included. See current plans on the pricing section of our home page, or download the app and take a look for yourself.
Get the proposal out before the doors close
Load your contract rates into Smart Scope and send your next repair proposal from the machine room. Get it on the App Store or text SCOPE to 59232.