Walk the rack, talk the work — send the quote from the parking lot
Network buildouts, workstation refreshes, server room cleanups — the jobs that need a written quote before anyone approves a PO. Photograph the rack, talk through the work, and Smart Scope prices it per device, per seat, and per drop from your own rate card.
Built for how IT work actually gets quoted
Photos become the scope
Snap the patch panel, the closet, the aging workstations. The AI reads what's there and drafts the line items — switches, drops, licenses, labor — before you open a laptop.
Your rate card, not industry averages
Per-device monitoring, per-seat licensing, per-drop cabling — Smart Scope prices from the rates you actually charge, so break-fix and contract work both land at your numbers.
Talk the ticket, skip the typing
Describe the job out loud while you walk the office — “twenty-four drops, two 48-port switches, new UPS” — and it comes back as a structured, priced bid.
Quote while the decision-maker is in the room
IT purchases stall in approval limbo. A same-day line-item quote texted to the office manager gets signed before a competitor even schedules their site survey.
Deposits before you order hardware
The customer signs digitally and pays the deposit right in the app — so you're never floating switch and server purchases on your own card while a PO wanders the building.
Know which clients actually pay off
Smart Scope tracks profit and margin per job and per client — so you can see whether that legacy break-fix account is worth keeping or needs to move to a contract.
Three steps from site visit to signed quote
Walk and shoot
Photograph the rack, the closets, and the workstations during the site survey you were already doing.
Say the scope
Talk through devices, drops, and licenses out loud — the AI structures it into line items at your rates.
Text it, get it signed
The client signs on their phone and pays the hardware deposit before you're out of the lot.
Three site visits, three same-day quotes
Office network buildout
“Twenty-four cat6 drops, two 48-port PoE switches, a patch panel, wall-mount rack, and a new UPS in the closet.”
A line-item bid — per-drop cabling, hardware at your markup, labor, and a certification test line — texted to the office manager in minutes.
Workstation refresh, 15 seats
“Fifteen new workstations, data migration on every seat, dock and dual monitors at each desk, old units wiped and recycled.”
Per-seat pricing with migration labor, hardware, and e-waste disposal as separate lines — plus a managed-support option attached.
Server room cleanup
“Re-rack both servers, dress the cabling, label everything, replace the dead UPS batteries, and document the network.”
A flat-rate cleanup bid with a good-better-best option for adding monitoring — signed the same afternoon.
One app from first ticket to managed contract
Break-fix walks in
A one-off ticket comes in — quote it on-site in minutes so small jobs stop slipping through unbilled.
The survey becomes a bid
The site walk turns into a per-device, per-drop bid with tiered options — the client picks one and signs digitally.
The project stays on margin
Track hardware cost against the quote as you build, so scope creep becomes a change-order line instead of a loss.
The project goes recurring
Attach a per-seat support option to every project bid — one signature turns install clients into monthly contracts.
Test Smart Scope on 100 sample projects first.
Head to Settings, tap Add Sample Data, choose IT services, and 100 realistic sample scopes load up — server migrations, firewall and switch refreshes, Microsoft 365 migrations, Wi-Fi surveys and AP installs, managed-services onboardings, workstation rollouts. Each one has tagged line items, an activity trail, scope-of-work notes, and a financial breakdown with margin. Test every workflow you want — they're all samples, so nothing real can break.
Questions from IT shops
Can it price per-device and per-seat contract work?
Yes. Your price book holds whatever units you sell in — per device, per seat, per drop, hourly, or flat-rate. The AI builds the bid in those units, and you can mix them on one quote, like a cabling project with a per-seat support contract attached.
How does it handle hardware I have to order?
Hardware goes in as line items at your markup, and you can collect a deposit at signing so the switch order isn't riding on your card. If distributor pricing changes before the job starts, edit the line and re-send the quote in seconds.
Does it work for emergency callout quotes?
That's where it's fastest. Snap the failed gear, say what it takes to fix it, and text a signable quote while you're still on-site. No “I'll email you something tonight” that turns into a lost job.
What does Smart Scope cost?
One subscription with everything included. See current plans on the pricing section of our home page, or download the app and take a look for yourself.
Stop quoting IT jobs at 9pm
Download Smart Scope, load your rate card, and send your next site-survey quote before you leave the building. Or text SCOPE to 59232.